Ventois is a leading IT staffing company specializing in providing top-tier IT consultants to businesses in need of industry-focused solutions. With a global talent pool, Ventois offers unparalleled value through adaptive scaling, continuous skill development, data-driven insights, and a collaborative approach to addressing IT challenges. Committed to diversity and inclusion, Ventois actively recruits professionals from outside the United States and assists them in the visa filing and application process.
While Ventois excelled at providing exceptional IT staffing solutions, they faced challenges in managing their growing business operations. With a focus on international hires, the complexities surrounding employee documentation, visa applications, visa details, and Labor Condition Application (LCA) management became increasingly challenging to navigate. Additionally, Ventois sought to optimize their resource allocation to projects and streamline their invoicing process for both clients and vendors.
February 2023 - Present
How we built an end-to-end human resource management for an IT staffing company.
We began by studying their deprecated portal to get a basic idea of the data & fields captured at different steps. By understanding this, we also identified the pain points in the deprecated portal.
We then conducted in-depth sessions with Ventois' management team to gain a thorough understanding of the business flow. This collaborative approach allowed Debox to identify key pain points and establish the groundwork for creating a customized solution.
We engaged with multiple team leaders across various departments, such as Employee Onboarding, Visa Management, Resource Allocation, and Invoicing. These interactions allowed us to gather key insights into the business logic and processes, enabling them to prototype the workflows of each module in the most streamlined and effective manner possible.
After identifying the challenges and outlining potential solutions, we developed a detailed scope of work for the platform, complete with rules, validations, and conditions for each step. We also designed the workflow to manage the logic for different visa types during the onboarding process.
A comprehensive end-to-end platform was delivered to manage the entire operational cycle of Ventois. It covers the modules and workflows listed below.
Ventois is currently in the process of implementing a centralized portal that streamlines their management processes, ultimately improving operational efficiency and communication. The new platform enhanced Ventois' ability to manage employee documentation, visa applications, resource allocation, and invoicing, providing a seamless experience for both clients and IT professionals. By addressing their pain points and optimizing their business operations, Ventois has further solidified its position as a leading IT staffing provider in the industry.
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